Author Guidelines

Other resources available for Geoscience Data Journal:

Before submitting, please use this checklist to verify that your manuscript complies with the journal guidelines: Pre-submission checklist.

For additional tools visit Author Resources – an enhanced suite of online tools for Wiley journal authors, featuring Article Tracking, E-mail Publication Alerts and Customized Research Tools.

Online submission system for Geoscience Data Journal

Geoscience Data Journal has an online submission system that allows authors to upload their files through the website. In addition, authors can check the status of their paper throughout the peer review process. New users will need to create an account within the system, a three-step process that takes a matter of minutes to complete. Log-in information is sent via email immediately upon completion. Manuscript submission takes place in just seven screens and is a simple, intuitive process. Visit the following URL to start your submission:

For enquiries regarding submission please contact

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Dataset submission

To publish a Data Paper in Geoscience Data Journal about a dataset the authors must complete the following two-tiered process:

  • The dataset, along with supporting metadata, must be formally archived in a Geoscience Data Journal approved repository or data centre (and preferably have been assigned a digital object identifier (DOI)). A list of approved institutions can be found below. If the one you have elected to work with does not appear please contact the Editor for consultation.
  • A paper describing the dataset, giving details of its collection, processing, file formats etc. should be written and submitted using the Geoscience Data Journal online submission system (

Subject to satisfactory reviews of both dataset and paper,Geoscience Data Journal will publish the data description paper, along with a link to the underlying dataset (usually by means of the dataset's DOI).

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Approved data repositories

An approved repository is one that is commonly used by the scientific community it supports, has a formal data management policy in place, and can mint a DOI or provide a stable URL and unique identifier for the dataset. Current approved repositories can be found here.

If the data centre you have elected to work with does not appear in this approved list, please contact the Editor for consultation.

Datasets can consist of data from (for example):

  • Experimental campaigns
  • Numerical modelling projects
  • Operational systems
  • Instruments and observing facilities

The dataset must be complete (i.e. not expected to undergo any further processing or changes). In the case of data from long-term measurements, datasets can be split by time period (e.g. on a yearly basis) for publication.

The dataset need not be open (i.e. access can require registration), but arrangements should be made by the author to allow the referees access to it for the purposes of review.

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General submission instructions

Papers are accepted for publication on the understanding that:

  • The paper has not been published before (except as an abstract)
  • The paper is not under consideration for publication elsewhere
  • Publication has been approved by all of the authors and any other relevant authorities or institutions
  • The authors have been granted permission to reproduce any copyright material
  • If the paper is accepted for publication, an Open Access Agreement is signed and returned to the publisher. PLEASE NOTE: this agreement only applies to the data paper. We do not assume any licensing or other proprietary rights over the dataset with which it is associated

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Manuscript style

The language of the Journal is English. Text of papers should be between 1200 and 6000 words, including references, keywords and an abstract of no more than 300 words. Longer papers may be permitted at the discretion of the Editor. Please include the total word count in a covering letter when submitting.

It is strongly recommended that authors take into consideration the Wiley Author Services guidelines on search engine optimization (SEO) when writing their title, abstract and key words, in order to achieve the best online discoverability for their article.

The title page must list the full paper title, short running title of up to 70 characters, and names and affiliations of all authors. Give the full address, including email, of the author who is to check the proofs.

Sources of funding must be listed on the title page.

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Dataset information

The title page should also include a dataset section, featuring the details and DOI (or unique identifier and URL) of the dataset. This should follow the recommended DataCite approach for rendering a DataCite citation for human readers using the following properties (optional properties are shown in parentheses):

  • Identifier
  • Creator
  • Title
  • Publisher
  • Publication year
  • (Resource type)
  • (Version)

An example of how to structure a Data Paper can be found here and an article template for preparing your Data Paper is available here.

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File types

The main document should be submitted in editable format, preferred formats for the text and tables of your manuscript are .docx, .doc or .rtf. LaTeX files may be submitted provided that a .pdf file is provided in addition to the source files and that figures are supplied in .eps format.

LaTeX paper submission

It is not necessary to try to replicate the layout of Geoscience Data Journal in LaTeX submissions. Please use article class and include any associated packages/files with the submitted LaTeX source files. Please also include a PDF of the manuscript. Do not add coding to force line breaks or the positioning of floats, as this will need to be removed in the conversion of the file to XML. As papers undergo considerable conversion and transformation during production, we achieve the most efficient processing if articles are presented in as generic a form as possible.

LaTeX bibliography

If you wish to use a citation package such as BibTeX and natbib.sty then please do so. There is no bespoke .bst file for Geoscience Data Journal. Please provide all the necessary bibliographic information in a standard format. This will allow for clearer conversion and formatting to the Geoscience Data Journal style by the typesetters.

Animations and videos

Animations and videos are welcomed as Supporting information, and should be provided in one of the three preferred formats: .gif, .mpeg or .avi. It is preferable not to use file formats that require plug-ins, such as Flash files (.fla suffix). The recommended resolution for animated GIF files is 100 x 100 dpi. Authors should include a 'still' image of the first frame.

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Figure files

The overriding concern is that all figures appear crisp, without any jagged lines, fuzziness, or pixelation, when examined closely at the final size. Figures should ideally be supplied (uploaded) as .eps, .tif or .jpg files in RGB or greyscale mode with no profile embedded and no layers. All illustrations should be supplied in the correct resolution and format. .eps is a scalable vector format, and does not have a specific resolution in dpi.

  • Black-and-white and colour photographs: 300 dpi in .tif format
  • Graphs and line drawings etc: ideally as a vector image in .eps format at 300 dpi minimum, or 600 dpi in .tif format
  • Combinations of black-and-white or colour photographs and line drawings: .eps format (embedded photographic images should be at 300 dpi), 600 dpi in .tif format

In addition to saving files in these formats and resolutions, authors must also perform a visual check of all figures, to ensure that all images, text and labelling appear clearly and are not grainy or pixelated. Information on how best to prepare publication-quality electronic graphics is available from the Wiley-Blackwell Author Services website at

For sending large figure files (>10mb) FTP should be used: see the Wiley-Blackwell FTP instructions. An email notifying of the upload of the files to the FTP site should also be sent to

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Reference style

References should be cited in the text as name and year within brackets and listed at the end of the paper alphabetically. Where reference is made to more than one work by the same author published in the same year, identify each citation in the text as follows: (Collins, 2003a; Collins, 2003b). Where three or more authors are listed in the reference list, please cite in the text as (Collins et al., 2003).

All references must be complete and accurate. Where possible the DOI for the reference should be included at the end of the reference. Online citations should include date of access. Only published or ‘in press’ (ie accepted) works should be included in the reference list – if necessary, cite unpublished or personal work in the text as ‘personal communication’ but do not include it in the reference list. References should be listed in the following style:

Journal reference:

  • Juga I, Hippi M, Moisseev D, Saltikoff E. 2012. Analysis of weather factors responsible for the traffic ‘Black Day’ in Helsinki, Finland, on 17 March 2005. Meteorological Applications 19: 1–9, doi:10.1002/met.238.

Book reference:

  • Hutchinson MF. 1987. Methods for generation of weather sequences. In Agricultural Environments: Characterisation, Classification and Mapping, Bunting AH (ed.). CAB International: Wallingford, UK; 147–159.

Unrefereed papers (Technical Notes / PhD Thesis):

  • Large EG, Yeager SG. 2004. 'Diurnal to decadal global forcing for ocean and sea-ice models: The data sets and flux climatologies'. Technical Note TN-460 STR, 105pp. NCAR: Boulder, CO.
  • Le Marshall J, Jung J, Derber J, Treadon R, Goldberg M, Wolf W, Zapotocny T. 2006. 'Assimiliation of advanced infrared sounder (AIRS) observations at the JCSDA'. In Proceedings of 14th Conference on Satellite Meteorology and Oceanography, Atlanta, GA, 29 Jan–3 Feb 2006. American Meteorological Society: Boston, MA.

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Dataset reference:

A full reference must be included for the dataset(s). This should follow the recommended DataCite approach for rendering a DataCite citation for human readers using the following properties:

Creator. PublicationYear. Title. Publisher. Identifier

It may also be desirable to include information from two optional properties, Version and ResourceType (as appropriate). If so, the recommended form is as follows:

Creator. PublicationYear. Title. Version. Publisher. ResourceType. Identifier

For citation purposes, the Identifier may optionally appear both in its original format and in a linkable, http format, as is practiced by the Organisation for Economic Co-operation and Development (OECD), as shown below.

Regarding the PublicationYear, for resources that do not have a standard publication year value, DataCite recommends using the date that would be preferred from a citation perspective. Here are several examples:

  • Irino T, Tada R. 2009. Chemical and mineral compositions of sediments from ODP Site 127–797. Geological Institute, University of Tokyo. doi:10.1594/PANGAEA.726855.
  • Geofon operator. 2009. GEFON event gfz2009kciu (NW Balkan Region). GeoForschungsZentrum Potsdam (GFZ). doi:10.1594/GFG.GEOFON.gfz2009kciu.
  • Denhard M. 2009. dphase_mpeps: MicroPEPS LAF-Ensemble run by DWD for the MAP D-PHASE project. World Data Center for Climate. doi:10.1594/WDCC/dphase mpeps.
  • García-Herrera R, Können GP, Wheeler DA, Prieto MR, Jones PD, Koek FB. 2010. Meteorological observations during ZWALUW cruise from Texel to Batavia started at 1841-12-31, Version 1. PANGAEA - Data Publisher for Earth & Environmental Science. doi:10.1594/PANGAEA.752996.

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Supporting Information

This is additional, peer-reviewed material, such as additional figures, tables or videos/animations, which will not be published as part of the paper itself but which will be viewable via the online edition hosted within Wiley Online Library. Supporting Information should only include material that is a valuable addition to the paper.

  • Supporting Information must be submitted for review alongside the manuscript. It is recommended that Supporting Information is supplied as a single file containing all supporting figures and tables etc.
  • Supplementary figures, tables, videos and text must be numbered Figure S1, Figure S2, etc., Table S1, Table S2, etc., Video S1, and Appendix S1, etc., respectively
  • Titles and legends of supporting figures and tables should be included in the respective figure and table file(s)
  • The availability of Supporting Information should be indicated in the main manuscript by a paragraph, to appear at the end of the text before the Reference list, headed 'Supporting information' and providing short titles of figures, tables and any other supporting material
  • Supporting Information should be cited at appropriate points in the main text of the manuscript, eg ‘(as shown in Figure S1)’

Graphical Table of Contents

The Geoscience Data Journal table of contents will be presented in graphical form with a brief abstract. For example:

Graphical Table of Contents

The physics related to the formation of clouds like the one shown in the image is highly complex and nonlinear. Standard data-assimilation techniques rely on linearisations and yield low-quality results when applied to phenomena like this. Fully nonlinear data-assimilation methods do exist but are typically too computationally expensive for high-dimensional applications. The implicit equal-weights particle filter developed here is fully nonlinear and very efficient in systems of any dimension, without artificial tricks like localisation. As such it forms an important step in solving this problem.

The Graphical Abstract entry must include a caption of no more than 80 words or 3 sentences of text summarising the key findings presented in the paper and a figure that best represents the scope of the paper. Ideally the figure should be eye-catching and colourful. It does not need to be a figure used in the main article, however if no figure is provided by the authors then Figure 1 and its figure caption will be used by default.

A Graphical Table of Contents is a mandatory element of submission to this journal for Research Articles, Review Articles and Special Issue Articles. For other types of submission it is optional.

Graphical Abstract entries should be submitted to ScholarOne and uploaded with the file designation ‘Graphical Abstract’ during the manuscript submission process. The caption should be uploaded in an editable Word file including the article title, the authors' names (with the corresponding author indicated by an asterisk). The image should be included in the caption Word file or supplied as a tif, EPS or PDF file. It must be in high resolution, at least 300 dpi, it must fit within the dimensions of 50mm x 60mm and be fully legible at this size.

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Copyright and Open Access Agreement

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services where, via the Wiley Author Licensing Service (WALS), they will be able to complete the license agreement on behalf of all authors on the paper.

The corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

  • Creative Commons Attribution License OAA (CC BY)
  • Creative Commons Attribution Non-Commercial License OAA (CC BY-NC)
  • Creative Commons Attribution Non-Commercial-NoDerivs License OAA (CC BY-NC-ND)

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services ( and visit

If you select the OnlineOpen option and your research is funded by The Wellcome Trust or members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit:

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Publication charges

Geoscience Data Journal is an Open Access journal for which there is an Open Access publication fee of $1500 (unless this is waived by the Editor for exceptional circumstances).

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Pre-submission English language editing

Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. A list of independent suppliers of editing services can be found at Japanese authors can also find a list of local English improvement services at All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication.

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Proof corrections

Proofs will be sent as PDF to the author for checking. This stage is to be used only to correct errors that may have been introduced during the production process. Prompt return of corrections is preferred, preferably within two days of receipt. Proof corrections should be made using the Adobe Reader e-annotation facility and returned via e-mail to (information on using e-annotation is available here). Please check this proof thoroughly and answer all queries raised by the copyeditor and typesetter. This will be the final quality check of your paper.

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Further Information

Please sign up for Author Services if you would like to access your article PDF offprint and enjoy the many other benefits the service offers, such as tracking the publication of your article. Reprints of your article may be ordered from

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