Author Guidelines


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Publication policy

Papers submitted for publication in the Quarterly Journal should describe results of new research in the atmospheric sciences or physical oceanography. Comprehensive review articles, short articles describing minor investigations, or comments on published papers may also be considered.


OnlineOpen

OnlineOpen is available to authors of primary research articles who wish to make their article available to non-subscribers on publication, or whose funding agency requires grantees to archive the final version of their article. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made available to non-subscribers upon publication via Wiley Online Library, as well as deposited in the funding agency's preferred archive. For the full list of terms and conditions, see:
http://wileyonlinelibrary.com/onlineopen#OnlineOpen_Terms

Prior to acceptance there is no requirement to inform an Editorial Office that you intend to publish your paper OnlineOpen if you do not wish to. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.

See the Copyright Transfer Agreement and Open Access Agreement section below for further information regarding OnlineOpen.

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General submission instructions

  • Papers are accepted for publication on the understanding that:
  • The paper has not been published before (except as an abstract)
  • The paper is not under consideration for publication elsewhere
  • Publication has been approved by all of the authors and any other relevant authorities or institutions
  • The authors have been granted permission to reproduce any copyright material
  • If the paper is accepted for publication, exclusive copyright is assigned to the Royal Meteorological Society

Online submission system for Quarterly Journal of the Royal Meteorological Society

Quarterly Journal has an online submission system that allows authors to upload their files through the website. In addition,authors can check the status of their paper throughout the peer review process. New users will need to create an account within the system, a three-step process that takes a matter of minutes to complete. Log-in information is sent via email immediately upon completion. Manuscript submission takes place in just seven screens and is a simple, intuitive process. Visit the following URL to start your submission: http://mc.manuscriptcentral.com/qj

For enquiries regarding submission please contact qj@wiley.com


File types:

Preferred formats for the text and tables of your manuscript are .doc, .rtf, .ppt, .xls. LaTeX files may be submitted provided that a .pdf file is provided in addition to the source files and that figures are supplied in .eps format. The journal does not currently accept Lyx files.

Please note: This journal does not accept Microsoft Word 2007 documents at this time. Please use Word's "Save As" option to save your document as a .doc file type. If you try to upload a Word 2007 document you will be prompted to save .docx files as .doc files.

INITIAL SUBMISSION

NON-LATEX USERS: Upload your manuscript files. Any source files (figures files, .doc file) should also be uploaded.

LATEX USERS: For reviewing purposes you must upload a single .pdf that you have generated from your source files. You must use the File Designation "Main Document" from the dropdown box. In addition you should upload your TeX source files, including all figure files and any .bib or .bbl files. For all the source files you should use the File Designation "Supplemental Material not for review". If you use the QJ class files when preparing your manuscript please ensure you use qjrms4.cls; please DO NOT use qjrms2.cls or qjrms3.cls. A link to the class files can be found in the LaTex Class File page in the Special Features section of the journal home page. If you supply the bibliography as a sub-file, please make sure it is uploaded with the main files. A link to a bibtex file is also provided in the LaTex Class File page in the Special Features section of the journal home page.

REVISION SUBMISSION

NON-LATEX USERS: Editable source files (eg figures files, .doc file) MUST be uploaded at this stage. Tables must be on separate pages after the reference list, and not be incorporated into the main text. Figures should be uploaded as separate figure files. Figure legends should be included within the main manuscript.

LATEX USERS: When submitting your revision you must still upload a single .pdf that you have generated from your now revised source files. You must use the File Designation "Main Document" from the dropdown box. In addition you MUST upload your TeX source files, including all figure files and any .bib or .bbl files. For all your source files you should use the File Designation "Supplemental Material not for review". Previous versions of uploaded documents must be deleted. If your manuscript is accepted for publication we will use the files you upload to typeset your article within a totally digital workflow.

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Preparation of text and illustrations

Papers submitted for publication should be concise; papers of 14 pages or less will be published free of charge; longer papers will attract an excess-length charge of £110 per additional page - please note that different page charges may apply for supplemental Special Issue Articles (see page charges section below). All parts of multi-part papers should be submitted at the same time.

The title should be short and should not contain symbols or unusual words. An abstract should follow, which is self contained, describing the main results and the methods used. It should not exceed 300 words (or 100 words for Notes and Correspondence) and should contain no citation to other published work. The abstract should be followed by a list of up to eight key words.

It is strongly recommended that authors take into consideration the Wiley Author Services guidelines on search engine optimization (SEO) when writing their title, abstract and key words, in order to achieve the best online discoverability for their article.

The paper should be split into sections, the first of which should summarise related work and outline the purpose of the paper. The final section should contain just the main conclusions. Section titles should be numbered in sequence with arabic numerals, and sub-section titles marked 1.1, 1.2, etc. Spelling should conform to that recommended by the Concise Oxford Dictionary. Acronyms and symbols should be defined, either when they are first used or in an appendix. Typescripts must be thoroughly checked, and authors who are not fluent in English should seek advice, if possible, from native English speakers.

Footnotes should be kept to a minimum - they are allowed but should be used sparingly.

Greek and Script characters, as well as special mathematical symbols, are acceptable. Operators, standard mathematical functions and symbols for chemical elements are printed in roman type, vectors and matrices normally in bold roman type and scalars in italic type. For subscripts and superscripts, use italic type if they refer to variables, but roman type if they are purely descriptive. In-line expressions and equations should not have symbols at different levels. Care must be taken to avoid using the same symbol for different purposes and to distinguish between symbols that look alike. The use of brackets should follow the hierarchy [{( )}]. Equations referred to in the text should be displayed on a separate line and numbered with arabic numerals in parentheses. References to equations should be of the form `Eq. (1)` or just `(1)` (but this should be consistent throughout the paper, not a mixture of the two styles), except at the start of a sentence where `Equation (1)` should be used.

The International System of Units (SI) is preferred, but alternatives in common meteorological usage are also acceptable. Inverse units should use the exponentiated form, e.g. m s-1 not m/s. Dates should be given as 6 March 1996 and times as 0900 UTC. 0900 h can be used for local time, which must be clearly related to UTC.

Manuscripts should be submitted with text in 12 pt Times New Roman font, and should be double line spaced.

Tables
Tables should be numbered with roman numerals and be provided with short headings; comments should be given as (lower case) footnotes. Vertical rulings should not be used unless absolutely necessary. Diagrams must be of draughtsman standard, should avoid extraneous detail and be no larger than 245 mm x 170 mm. They must be readable when reduced to fit on the printed page.

Figures

It is the authors’ responsibility to ensure that all figures are of suitable quality. All lines, labels and legends must be legible when the figure is scaled to its final size. The resolution must be sufficient to avoid a grainy appearance. When figures are supplied in colour but intended for printing in greyscale, the different tones of grey must be distinguishable and the caption should not refer to colours. Hatched fills and distinctive symbols should be used wherever possible. Computer-produced diagrams must be of adequate quality, with sufficient distinction between line types (full, dotted, dashed, etc.). Photographs may be included, but colour is only acceptable if it is essential to the explanation.

No text, descriptions of lines or formulae should appear within figure areas. All this information should be in the figure legends. Labels for components of figures should appear outside the figure area, and be of the form (a), (b) etc. Diagrams should be numbered serially and references to them in the text be of the form `Figure 2`. Captions should be supplied separately from diagrams. Any artworks previously published elsewhere should have the correct copyright line / source holder provided at the end of the caption within brackets.

File naming

Figure source files should be named in a clearly identifiable way, including the figure number, e.g. 'Smith_Fig1.eps', to ensure that they can be correctly identified by the production team. For manuscripts prepared using LaTex, any links to the figure source files within the .tex file should also use this naming convention.

Page charges

For submissions made on or after 1 October 2012 papers of 14 pages or less will be published free of charge; longer papers will attract an excess-length charge of £110 per additional page (please note that different page charges may apply for supplemental Special Issue Articles). For papers submitted prior to 1 October 2012 the free page limit is 16 pages.

As a rough guide, a full proof page of text in Quarterly Journal contains approximately 1200 words. To work out how many pages a manuscript will be, divide the number of words in the manuscript by 1200, then add the number of pages you think the figures and tables will take up. Eg a 14400 word article with 4 half-page figures would be 14 pages long.

Colour figures

Figures supplied in colour will be assumed, by default, to be for colour online only. We cannot work with separate black-and-white and colour versions of the artwork, so please supply colour artwork that can be printed in black and white (for example, a key with continuous progression from light to dark would work best when converted to black and white - do not use a range from dark blue to dark red, as the extremes will not be distinguishable in greyscale).

If colour illustrations are supplied electronically in a suitable file format, they may be used in the online PDF of the article at no cost to the author, even if this illustration is printed in black and white in the journal. The PDF will appear on the Wiley Online Library site (wileyonlinelibrary.com).

Colour charges

If you wish figures to appear as colour in print please complete the colour work agreement form and return it to the address shown in the form. A charge of £250 for the first colour printed page and £150 per page thereafter will be levied to cover the additional printing costs involved. Where a colour work agreenment form is not completed any figures provided in colour will be assumed to be colour online only. A page charge of £110 per page is also payable for articles >14 proof pages so please take this into account when calculating the anticipated costs for your article (please note that different page charges may apply for supplemental Special Issue Articles). Colour and page charges will be invoiced when the article is published in a printed issue.

Figure files

The overriding concern is that all figures appear crisp, without any jagged lines, fuzziness, or pixelization, when examined closely at the final printed size. Figures should ideally be supplied (uploaded) as .EPS, .PDF or .TIF files in RGB or greyscale mode with no profile embedded and no layers. All illustrations should be supplied in the correct resolution and format. .EPS and .PDF are scalable vector formats, and do not have a specific resolution in dpi.

  • Black-and-white and colour photographs: 300 dpi in .TIF format
  • Graphs and line drawings etc: ideally as a vector image in .EPS or .PDF format, or 900 dpi in .TIF format
  • Combinations of black-and-white or colour photographs and line drawings: .EPS format (embedded photographic images should be at 300 dpi), 900 dpi in .TIF format

In addition to saving files in these formats and resolutions, authors must also perform a visual check of all figures, to ensure that all images, text and labelling appear clearly and are not grainy or pixelated. Information on how best to prepare publication-quality electronic graphics is available from the Wiley-Blackwell Author Services website at http://authorservices.wiley.com/bauthor/illustration.asp

For sending large figure files (>10mb) FTP should be used: see the Wiley-Blackwell FTP instructions. An email notifying of the upload of the files to the FTP site should also be sent to qjproofs@wiley.com


Figure guidelines now available

Updated guidelines for preparation of figures are now available for Authors. You can access the guidelines here.

Reference style

Bibliographical references in the text should be of the form ‘Smith (1995)’, ‘(Smith, 1995)’; or if more than two authors ‘Smith et al. (1995)’, or (Smith et al., 1995). Reference to unpublished material should be avoided; ‘personal communication’ may be used instead. A full alphabetical reference list must be included at the end of the paper.

All references must be complete and accurate – et al. cannot be used within the reference list – all author names must be provided Where possible the DOI for the reference should be included at the end of the reference. Online citations should include date of access. If necessary, cite unpublished or personal work in the text but do not include it in the reference list. References should be listed in the following style:

Journal reference:
Bigg GR, Jickells TD, Liss PS, Osborn TJ. 2003. The role of the oceans in climate. Int. J. Climatol. 23 : 1127 - 1159. DOI: 10.1002/joc.926

Book reference:
Isaaks EH, Srivaslava RM. 1989. Applied Geostatistics . Oxford University Press: Oxford; pp 426-488

Unrefereed papers (Technical Notes / PhD Thesis):
Large EG, Yeager SG. 2004. `Diurnal to decadal global forcing for ocean and sea-ice models: The data sets and flux climatologies,` Technical Note TN-460+STR, 105pp. NCAR: Boulder, Colorado, USA.

Le Marshall J, Jung J, Derber J, Treadon R, Goldberg M, Wolf W, Zapotocny T. 2006. `Assimilation of advanced infrared sounder (AIRS) observations at the JCSDA`. In Proceedings of 14th Conference on Satellite Meteorology and Oceanography, Atlanta, GA 29 Jan-3 Feb 2006. American Meteorological Society: Boston.

Supporting Information

Data that are (i) not amenable to presentation in a traditional print format, (ii) of interest primarily to specialists and do not require Journal page space, or (iii) particularly useful to the community in electronic (downloadable) form can be published online as Supporting Information hosted within Wiley Online Library.

This is additional, peer-reviewed material, such as data sets or additional figures or tables, that will not be published in the print edition of the journal but which will be viewable via the online edition. Supporting Information should only include material that is a valuable addition to the article.

  • Supporting Information must be submitted for review alongside the manuscript. It is recommended that Supporting Information is supplied as a single file containing all supporting figures and tables etc.
  • Supplementary figures, tables, videos and text must be numbered Figure S1, Figure S2, etc., Table S1, Table S2, etc., Video S1, and Appendix S1, etc., respectively
  • Titles and legends of supporting figures and tables should be included in the respective figure and table file(s)
  • The availability of Supporting Information should be indicated in the main manuscript by a paragraph, to appear before the Reference list, headed 'Supporting information' and providing short titles of figures, tables and any other supporting material
  • Supporting Information should be cited at appropriate points in the main text of the manuscript, eg ‘(as shown in Figure S1)’

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Plagiarism checking

Quarterly Journal of the Royal Meteorological Society upholds strict standards against plagiarism, and employs a plagiarism detection system. By submitting your manuscript to this journal you accept that your manuscript may be screened for plagiarism against previously published works.

Every part of a manuscript submitted to the Quarterly Journal must be the authors' own thoughts and words, except where specifically cited to be from another source. Word-for-word copying, without a citation, is considered plagiarism. Re-wording of someone else's ideas, without citation, is considered plagiarism. In addition, if the words or thoughts have appeared in a different manuscript by the same author(s), this is considered to be self-plagiarism.

Manuscripts found to contain plagiarised material will be rejected.

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Data policy

Policy_on_availability_of_data.pdf

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Copyright Transfer Agreement and Open Access Agreement

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.


If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp


For authors choosing OnlineOpen

If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

  • Creative Commons Attribution License OAA Creative Commons Attribution
  • Non-Commercial License OAA Creative Commons Attribution
  • Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement

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Permissions

If the manuscript contains extracts, including illustrations, from other copyright works (including material from on-line or intranet sources) it is the author's responsibility to obtain written permission from the owners of the publishing rights to reproduce such extracts using the Wiley Permission Request Form Permission is required irrespective of authorship or publisher except for documents in the public domain. To obtain or query permission for material published by Wiley please email: permreq@wiley.com

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Pre-submission English-language editing

Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. A list of independent suppliers of editing services can be found at http://wileyeditingservices.com/en/ Japanese authors can also find a list of local English improvement services at http://www.wiley.com.jp/journals/editcontribute.html All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication.

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Accepted Articles

'Accepted Articles' have been accepted for publication and undergone full peer review but have not been through the copyediting, typesetting, pagination and proofreading process. Accepted Articles are published online a few days after final acceptance, appear in PDF format only (without the accompanying full-text HTML) and are given a Digital Object Identifier (DOI), which allows them to be cited and tracked. The DOI remains unique to a given article in perpetuity. More information about DOIs can be found online at http://www.doi.org/faq.html Given that Accepted Articles are not considered to be final, please note that changes will be made to an article after Accepted Article online publication, which may lead to differences between this version and the Version of Record. The Accepted Articles service has been designed to ensure the earliest possible circulation of research papers after acceptance. The submitting author must carefully check the names and affiliations of all authors provided in the cover page of the manuscript, as it will not be possible to alter these once a paper is made available online in Accepted Article format. Subsequently the final copyedited and proofed articles will appear either as Early View articles in a matter of weeks or in an issue on Wiley Online Library. Any authors not wishing their article to be published in Accepted Articles should inform the editorial office prior to acceptance.

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Proof corrections

Proofs will be sent as PDF to the author for checking. This stage is to be used only to correct errors that may have been introduced during the production process. Prompt return of corrections is preferred, preferably within two days of receipt. Proof corrections should be made using the Adobe Reader e-annotation facility (information on using e-annotation is available here) and returned via e-mail to rmets@spi-global.com). Please check this proof thoroughly and answer all queries raised by the copyeditor and typesetter. This will be the final quality check of your article.

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Further Information

Free access to the final PDF offprint of your article will be available via Author Services only (unless otherwise stated). Please therefore sign up for Author Services http://authorservices.wiley.com/bauthor/register.asp if you would like to access your article PDF offprint and enjoy the many other benefits the service offers. If you would like to be alerted when your article is cited, log into Wiley Online Library and sign up for article citation alerts via the online version of your paper. Further reprints of your article and copies of the journal may be ordered from http://offprint.cosprinters.com/wiley

Funder Compliance

Author Compliance Tool

Quarterly Journal of the Royal Meteorological Society offers both Green and Gold Open Access options. Use the above link to check compliance with your funder's policies.

RMetS News